Series MS-2999 - Brentwood College records

The series consists of records dating from 1918-1948 pertaining to the founding and governance of Brentwood College, a private, boarding school for boys, at Brentwood Bay, B.C.

Brentwood College Ltd. incorporated on March 23, 1923, and purchased the former Brentwood Hotel and lands, to be used for the main school building and grounds. Henry Cuthbert Holmes, a co-founder, was one of the original directors, secretary, and served on the board's financial committee. In addition, he was both the trustee for the debenture holders of Brentwood College and a shareholder himself, as were other members of the Pemberton and Holmes families, including Frederick B. Pemberton and P.D.P. Holmes. It appears that Pemberton & Son acted as financial and insurance agent for the school, filing paperwork with the Registrar of Companies, selling shares of Brentwood College Limited stock, and writing policies and advising on the insurance needs of the school and its students. Additionally, Pemberton & Son was a Brentwood College Ltd. shareholder.

The original Brentwood College school closed after a fire in August 1947. In 1961, the Brentwood College name was revived and a private school for boys opened at Mill Bay, B.C.

The series primarily consists of Henry Cuthbert Holmes' copies of Brentwood College Limited's corporate governance and financial records. These include board of directors' meeting minutes and reports, annual reports, the company's Articles of Incorporation and Memorandum of Association, voting proxy forms, committee reports, and correspondence. Financial records include progress reports, balance sheets, estimated income and expenditure reports, a joint banking account application, notes on assets and liabilities, and income tax forms. Records relating to Brentwood College Limited's stock and shareholders include a valuation of the school for debenture holders, dividend notices, a financial prospectus, reports on shares and allotments, notices regarding share sales, share receipts, and related correspondence.

The series also consists of records related to the acquisition of the Brentwood Hotel at Brentwood Bay, B.C., and the subsequent transformation of the property for use by the school. Records include a Brentwood Hotel ledger book, containing entries dating from 1918 to 1922. Its consists of balance sheets for accounts including operating, petty cash, head office, inventory, Bank of Toronto account summaries, and guest/patron account summaries. Also included are an inventory of Brentwood Hotel assets, details of an auction of hotel assets, construction contracts and specifications, and related papers and correspondence. The series also includes records relating to mortgages with Brentwood College Limited as both the mortgagor and the mortgagee, conveyances, (including a conveyance of land for the school chapel), use and occupancy documents, Land Registry Office forms, land option agreements, tax notices, and related papers and correspondence.

The series also consists of records related to the administration of the school, and to headmasters, teachers and exams. This includes correspondence, reports, fee lists, bills and invoices, insurance policies, and ephemera printed by the school. The series also includes architectural drawings, blueprints, maps and subdivision plans, including drawings of buildings and features on the Brentwood site.